If you’re struggling to do all the admin type things in your business… Like you’re constantly behind or out of control, drowning in your inbox… And just don’t feel super legit in your freelance business because of that chaos… This is for you. Actually, Dubsado might be for you… Maybe you know that already, which is why you’re looking for Dubsado tips. You want to maximize how you use this amazing CRM for your business.
Personally, I’ve loved using Dubsado for years now.
Using Dubsado can save you 4+ hours per week and organize your lead and client workflows as a freelance copywriter.
That’s exactly what I discovered when I started using Dubsado.
Maybe it’s because I’m the most Type A Type A you’ll ever meet. Or maybe it’s just because I’ve been at this for a while. I genuinely want my clients to feel GOOD in my care and that starts from the first point of contact. I’m so dedicated to my business and all things around this brand (it’s my first baby)…
Whatever the reason, I’ve figured out how to combine efficiency (for better work/life integration) with showing up to give 150% to every client. And now I’m sharing my best Dubsado tips with you.
This is a behind the scenes look at specific tactics I implemented to grow my business to this point. Hopefully, this is some inspiration and direction so you can do the same. Dubsado is one of my favourite tools that I found years ago, and it still saves me HOURS each week.
Dubsado is a CRM that gives you more control over each step in your business. It’s more robust than alternative options (like Honeybook, 17 Hats, or Better Proposals) because it can AUTOMATE things. With Dubsado you can templatize everything to limit creating from scratch for each client or project.
It’s not just proposal software or JUST a client portal. It does everything and the automation aspect is key. That makes it great for all types of service providers, but *especially* freelance copywriters and marketing studio owners.
Not to brag, but people kinda like how I run things around here… 👀
My business is extremely organized, detail oriented, and even though I’m juggling full time momming and running this business right now, things aren’t falling through the cracks. Here’s how I’ve automated parts of our workflow through Dubsado in order to ensure this.
Stop sending multiple emails to onboard your clients! Dubsado can help you with so many steps of your onboarding process as a freelancer.
How much time do you waste with invoices? Creating them, sending them, remembering to send them at the right time. With Dubsado, you take away all that bs.
Dubsado allows you to:
One of my big hacks to make all of the above happen without ever missing a step? Prioritizing communication with canned email templates for Dubsado.
I have a template for literally everything throughout my signature processes, which makes it super easy to send personalized touch points that over-communicate goals, milestones, and next steps.
This is one of my favourite conversations because so many people waste a ton of time with emails! It’s also so important to consider how you email within your client experience because how you talk to clients is a reflection of HOW you do business in general. Not only can you save time in your inbox by over-communicating, but you can create a great client experience by guiding them with email updates throughout the process.
My inbox is actually manageable because clients have very little questions about where we’re at in a project. They always know what to expect next. I guide them throughout the entire process. And so much of it is automated that it’s not even a notable time commitment on me personally anymore.
It’s seriously so simple, but also a huge time suck to set up. I know because I’ve been there. I planned and wrote all of these the first time around. 🤣😅
The good news? You can steal my exact Dubsado Canned Email Templates in The Biz Bar. Just fill in the blanks to fit your brand personality and plug them into your CRM of choice… I bet you’ll save yourself hours by starting with a solid base.
You might be stuck in the phase where every next step has to be done from scratch, but when you integrate Dubsado with other apps, you save *tons* of time. Instead of creating custom workflows every time you onboard a client, Dubsado workflows give you automatic control that once set up, takes almost zero effort.
For example, when someone signs a contract and pays their project deposit in Dubsado, Zapier sends a message to ClickUp and Google Drive to continue automating the onboarding process.
For me and the team, all the automation that I’ve set up using Dubsado, Zapier, and ClickUp makes day-to-day so much easier. Here’s some examples of how the automated connections work in the background…
We use Stripe for payment processing, QBO for accounting, but all invoices are sent and managed via Dubsado because that’s the easiest for clients!
When clients are onboarded, they also get emailed calendar invites, reminders, and the zoom link for our kick-off call—all possible because of our Dubsado workflow.
This is perfect for other freelance copywriters! I filmed a YouTube video with my best Dubsado tips and you can watch it here. This is an older video, but I even shared on that’s all about how I land 5-figure copywriting projects with Dubsado proposals. You can watch that one here.
Building and scaling your biz means pinpointing the parts of your business that can be optimized. You don’t really need to be going into your invoicing platform and creating an invoice for the same client every month. And clients deserve a streamlined experience that sets expectations from the get go.
That’s exactly what I’ve created using Dubsado in my own business—automation wherever possible, and SOPs implemented on autopilot so I can focus on big picture things.
If you’re curious to see what using all this automation has done for me and my biz, you can get a BTS look at what life and work looks like for me now with the 6-Figure Schedule (a free download!).
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