5 Tips to tap into your workflow more efficiently as an entrepreneur

When I first started freelancing, I had no idea what I was doing. Not only in terms of how to run my business, but how to work efficiently day-to-day. I was all over the place… It was common to see me at my desk from 7AM-7PM without taking a break, emailing all hours of the night, and accepting rush jobs. Because I was in a constant state of reaction, nothing was productive. All this to say that I’ve learned a lot of productivity tips for entrepreneurs working from home through dealing with my own messes.

Productivity tips for entrepreneurs change how successful you can be.

But now, everything looks different. I only work 2-4 hours per day and I get so much done in that time. I’m so productive! My productivity didn’t change overnight though. I actively made adjustments to how I worked in order to be more productive as an entrepreneur.

Here’s my best productivity tips for entrepreneurs that you can try TODAY.

The following list is 5 easy to implement productivity tips for entrepreneurs, including which ones made the biggest impact on my day-to-day and the overall success of my business.

To maximize productivity, use a scheduler for meetings with clients.

My clients can schedule calls as needed, and I don’t have to do anything. All it took was me setting things up in the beginning and keeping up to date with my current availability. There’s no back and forth trying to pick a time that works for us both. This saves my clients time and makes my life a whole lot easier.

If you set up something similar, you won’t have to worry about who can meet with you when. Have set hours available for calls and have your clients choose a window that works for them.

Create SOPs for *everything* in your online business.

Around here, we have SOPs for me and the team. And I mean EVERYTHING has an SOP because everything can be systemized if you look at it the right way. We keep track of progress in ClickUp, which minimizes back-and-forth messages or emails or meetings. 

All this helps us keep on task and hyper organized.

SOPs keep things moving forward without you having to stop and create from scratch ever time something needs to happen. The less you have to think and create every step of the way, the more you can get done. And the better you’re set up to scale when the time is right. 

Establish a morning routine to fit your entrepreneurial schedule.

You need to start your days right if you want to get anything done. 

My morning routine looks different lately, but I still try to be intentional with my time. For me, that’s getting baby up and changed, starting a load of laundry, a hot cup of coffee and making my to-do list, then journaling while baby plays. After, we do breakfast, more playtime, then nap time. 

How does that help? When he goes down for a nap, I know exactly what I’m going to do with the solo time, so I can be the most efficient and productive. 

You get to decide what your day will be like and it starts with your mornings. A morning routine sets you up for the day and primes your body and brain so you can get shit done. 

Automate workflows for more productivity as an entrepreneur.

I’ve automated a lot of our client workflows using Dubsado. Dubsado is really cool because it’s not only a CRM, but allows you to automate SO much more of the process.

But automations don’t stop there. I took things one step further with on-brand canned emails. Now, I save so much time in my inbox, and whenever my team is communicating with clients they can refer to this library too so everything feels cohesive. 

Automate things wherever possible so you spend less time recreating the wheel at every step, and instead spend your time on other areas that are more impactful. Or more fun.

Schedule hours for “work time” and time blocking.

Keep a set schedule and time block within that schedule to maximize your output.

I have a set schedule for work (and free time). Everything is time blocked. Everything is in the calendar.

And my calendar is always on point. I know exactly (or pretty close to) when I’ll have time to clock in. These days, my clock in time is a little flexible because I have a little one running around who thinks he’s the boss, but I still know as soon as he goes down for a nap Work Jill can clock in. 

I use time blocking to delegate tasks for each “nap” time, and that helps keeps me and the team on track.

When implement these productivity tips for entrepreneurs, so much more is possible.

You aren’t meant to live life chained to your desk. Don’t get caught up doing things on repeat when you can use that time more efficiently and create more space outside of work. 

Dream up your ideal schedule and then shoot for that. …

These are productivity hacks I’ve used to scale my own 6-figure business… and you can do it, too. Maybe your dream schedule looks something like mine… Check out the 6 Figure Schedule—a BTS look at my own day-to-day schedule bringing in 5 figure months working just 15 hours each week.